Important improvement to the legal form for greater legal security

We have improved our legal form for property exposés to increase your legal security as a broker. From now on, an important notice will be displayed below the checkboxes in the form, making it transparent that after your prospects confirm the button, an email with the unchanged content of the declarations will automatically be sent to both parties. This documentation serves as additional proof and strengthens your position in potential legal disputes.

You will find this new function in the Administration > Landing Pages section under the “Additional notice” option, where a text field is available for directly editing the saved legal text.

The change has been automatically rolled out for all customers. You do not need to do anything else. You can find further details in our Help Center in the article on the legal form.

Automatic property linking for incoming emails

With our new intelligent improvement for email processing, you save valuable time in your daily business. From now on, incoming emails will be automatically linked to the matching property if the contact has exactly one qualified deal. This means you no longer need to perform manual assignment and always keep track of your communication. The risk of incorrect linking is minimal, as the automation only applies when exactly one deal exists.

You can adjust the setting individually at any time in the email settings. You can find further details on this time-saving function in our Help Center under the article “Automatic property linking for incoming emails“.

Individual confirmations and cancellations: group appointments made easy

With the new “Individual confirmations or cancellations for group appointments” function, we are making your appointment management in Propstack even more efficient. From now on, you can individually confirm or cancel individual participants within a slot appointment without editing the entire appointment.

This makes handling group appointments significantly easier, as you can manage each person’s attendance separately. At a glance, you can now see in the appointment who was present and who was not, which ensures better follow-up and organization.

If you would like to learn more about this new function, you will find detailed information in our Help Center under the article “Group appointments“.

Display currencies and area units in the property

We have expanded Propstack to support different currencies and area units. This new function allows you to manage properties from different countries in their original currencies (such as euros, US dollars, or Swiss francs) and area units (square meters or square feet).

To use this function, simply go to “Administration > Property settings”, activate your desired currencies there, and select the default area unit. Then you just need to expand your property template with the corresponding fields. All property fields, including your own custom fields, will then be displayed in the selected currency and area unit. You can find detailed information on setup and use in our help article.

Simplified energy certificate application through new email template

From now on, a new text module is available for communication with owners: “Apply for energy certificate with 5% discount”. You can send this practical text module directly to your owners to make it easier for them to apply for an energy certificate from Energieausweis48. The integrated 5% discount offers an additional incentive for owners without a valid energy certificate.

Improved view of permissions

We have made the display of user permissions significantly clearer. To make management easier for you, we have now organized all permissions into meaningful groups. This makes navigation easier and makes assigning permissions much more intuitive.

This is a first step toward improving permissions management, which we will continue to work on in the future. You can find more information on permissions and role distribution in the help article “Permissions and role distribution“.

Default dashboard: uniform user experience for everyone

With the new default dashboard, we offer you a solution for greater uniformity in your team. From now on, you can define a dashboard individually tailored to your company under Administration > System settings > Default dashboard that is available to all users. The best part: new team members automatically receive this dashboard when they log in, and existing users can access it at any time if they reset their own dashboard.

This innovation not only ensures a consistent work interface across the entire team, but also saves you time when setting up new employees. You can find further information on setting up and using the default dashboard in our help article.

More flexible area search for warehouse and production properties

You can now search even more specifically for suitable warehouse and production spaces. The “Divisible from” field is now also taken into account for these property types, which significantly improves your hit rate in search profiles. This means specifically: if a warehouse space is, for example, 800 m² in total but is offered as divisible from 200 m², this property will now also appear in search profiles that are between 150 m² and 300 m².

This improvement saves you time when searching and ensures that you no longer miss any potentially suitable properties just because the total area is larger than what you are looking for.

Mobile flexibility: separate default Smartviews on the go

We have now adapted Propstack even better to your mobile way of working! From now on, you can define separate default Smartviews for mobile use—individually for deals, properties, and contacts.

This means for you: when you open the app, you automatically see the information relevant for on the go, without having to switch between different views in a cumbersome way. This function allows you to display exactly the data you really need on your smartphone while you continue to use your familiar, possibly more detailed views on the desktop. This significantly improves your workflow, especially during external appointments or when working from home.

Setup is simple and is explained step by step in our detailed help article.

Automatic contact deletion now also possible with active search profiles

From now on, we offer you a practical extension of automatic contact data deletion. The new option allows contacts to be automatically deleted even if they still have active search profiles.

Previously, such contacts were excluded from the deletion process, which led to unnecessary administrative effort, especially for search profiles that were automatically created through portal inquiries. With this improvement, manual deletion of search profiles before the automatic deletion process is completely eliminated, which significantly simplifies and makes your data management more efficient. You will find this new setting option under: Administration > Contact settings > Delete contact > “Ignore active search profiles”. For further information on automatic data deletion, please visit our help article.

Optimization of caller ID

We have improved the caller ID function for iOS to offer you more reliable recognition. With extensive address books, the most recent 10,000 contacts are now prioritized, which stabilizes the function even with large amounts of data. In addition, matching has been optimized: for phone numbers with formatting such as “+31 (0) 1765 444 555”, the zero in parentheses is now automatically removed, which ensures more precise assignments. You can find more information in the help article “Caller ID“.

Deactivation of all landing pages for archived contacts

We have extended the automatic deactivation of landing pages for archived contacts. Previously, only property-related landing pages were automatically deactivated upon archiving—now this also applies to all contact-related pages such as search profiles, address completion, and email attachments.

This improvement gives you more control over sensitive data and protects it more reliably when you archive contacts. You do not need to change anything manually—the system takes this security measure automatically for you. This way, you can archive your contacts and at the same time have the assurance that all associated landing pages will be deactivated. If you would like to learn more about archiving contacts, you will find detailed information in our help article “Archive contacts“.

Better navigation in the email inbox with clickable arrow icons

With the update, your email inbox receives a practical improvement! The arrow next to replied or forwarded emails was previously just a status indicator, but from now on it becomes interactive.

With one click on this arrow, you can jump directly to the corresponding replied or forwarded email, provided you have access rights. This allows you significantly faster navigation between related emails and saves valuable time in daily communication. You benefit from this simplified access especially with longer email chains.

The function is available for all emails replied to or forwarded within Propstack. For further information on email management in Propstack, you will find a new help article “Reply to and forward emails“.

Individual subdomain for shared landing pages

You can now share your landing pages via the three-dot menu in the property with a personalized URL. When you use the “Share landing page” function for social media or other channels, your page now appears under “https://my-company.landingpage.immobilien/…” instead of the previous generic address “https://crm.propstack.de/public/exposee/…”.

This function offers great added value especially for your marketing activities on Facebook, Instagram, or LinkedIn, as the links now clearly match your company and strengthen the trust of potential prospects. Setup is automatic if you already use an individual subdomain for exposés. You can find further details on setup here.

Multilingual variables in letter templates improved

We have made the translation of variables in your letter templates significantly more user-friendly. From now on, dynamic values such as “Yes” for balcony are automatically translated into the language stored for the respective contact/prospect—for example, “Sí” now appears for Spanish-speaking contacts instead of “Yes”.

This means for you: your international communication becomes more consistent and professional without you having to translate manually. In your original letter template, the variables will continue to be displayed in the default language stored in Propstack, while in translated templates the corresponding terms automatically appear in the language set for the contact.

Integration with ImmoBingooo – new property acquisition made easy

From now on, you can export property listings you find via ImmoBingooo directly to Propstack with just one click. This function is particularly valuable for brokers actively searching for private listings in their region, as well as for investors on the hunt for new investment opportunities. With each export, not only the listing as a property, but also the seller as a contact and an associated deal are automatically transferred to your Propstack account.

The integration takes place entirely via ImmoBingooo—you do not need to activate anything in Propstack. To use this function, simply register directly with ImmoBingooo.

Adjustments to required fields in contact and property forms

We have optimized the management of required fields for your contacts and properties! From now on, you will find all settings for required fields directly in the respective contact or property form, where they are more intuitively accessible and easier to manage.

In the contact form, the default required fields (name or email address) remain, but can now be supplemented with additional required fields. This change makes both contact and property management clearer and more efficient for you in daily use.

Important: Please note that the previous separate functions “Additional required fields in the contact form” and the corresponding option in the property settings will be deactivated shortly and will disappear from the menu, as these settings have now been integrated more meaningfully directly into the corresponding forms. Your existing configurations will of course be retained, but can now be found in a more suitable location. You can find all details on the new handling of required fields in our detailed help article.